Transform Your Recruitment Operations: Integrate Your Staffing Ecosystem with NetSuite
Businesses across various sectors rely on staffing and recruitment firms to identify and connect them with the best candidates for open positions. Operating within a rapidly growing industry, recruitment agencies are essential for helping companies save time and resources on hiring, speed up the onboarding process, and access specialised, temporary, and contract talent.
However, with the competition for top talent at an all-time high and labour shortages still affecting the market, recruitment firms must utilise every tool available to match candidates with companies. While many are eager to stay ahead of technological advancements, legacy application tracking systems (ATS) often prevent them from achieving their full potential.
When Legacy Systems Hold You Back
Without a powerful, cloud-based enterprise resource planning (ERP) system, growing recruitment agencies face significant challenges in maintaining visibility into the profitability of specific consultants and placements. Finance teams can also spend hours manually processing invoices from clients and a lack of unified systems can cause poor client and candidate experiences.
“The ability to seamlessly integrate with third-party systems is crucial” says the CFO of one Recruitment firm. “It’s essential to have a single source of truth in order to create purpose-built reports that allow the senior leadership team to make smarter commercial decisions and forge a culture of growth.” Not only that, but when dealing with hundreds of invoices each month, it is essential to have a system that can streamline financial processes and remove manual time-consuming tasks.
Unifying for Success: Staffing Strategies
As recruitment firms grow and place candidates across numerous companies and multiple territories, managing operations with disconnected systems and spreadsheets becomes increasingly difficult. Without accurate data at their fingertips, finance teams can’t track the company’s gross margin by resource, and getting books closed on time and reconciling accounts can become unwieldy and time-consuming. Agencies need robust tools to handle their various departments, whether focused on staffing, placements, or managed services.
The Advantage of NetSuite-ATS Integration
While most recruitment agencies already use ATS platforms such as Bullhorn or JobDiva, these systems often struggle to integrate with external applications. When combined with a general ledger system and other tools needed for end-to-end operations, the lack of integration leads to manual data transfers, creating inefficiencies and data gaps.
As recruitment agencies grow, more and more are turning to cloud-based ERP systems and the guidance of experienced implementation partners such as SANSA. By leveraging NetSuite and direct integrations with an ATS tool, agencies can automatically sync their data and gain access to the accurate, reliable reporting that they’ve been missing out on. Combined with SANSA’s expertise to connect these systems, recruitment firms can automate candidate tracking, onboarding, time management, and post jobs across multiple boards—all from a single, unified platform.
A Partner with Industry Expertise
SANSA combines strategic integration with extensive experience in the recruitment sector to build custom workflows and reports needed for a unified business management system. For example, for firms requiring commission review reporting, margin per head or top clients by margin reports, SANSA’s ready-made recruitment reporting pack includes all these more.
Once integrated, NetSuite and ATS platforms enable recruitment agencies to operate more efficiently and profitably. SANSA’s clients, on average, have reduced their monthly close process to 2-3 days.
Integrating everything on a single platform allows the entire order-to-cash process to flow smoothly into NetSuite, streamlining the month-end close into a straightforward checklist with increased automation and reduced manual data entry.
Navigating the Challenges of Recruitment
The growing job market in the UK offers significant opportunities for recruitment firms, but it also presents challenges—especially for those relying on outdated systems. While many agencies have ATS and CRM software in place, they often lack a unified ERP system to connect these core tools with their accounting systems.
By integrating JobDiva, Bullhorn, or another ATS with NetSuite, recruitment firms can streamline processes, reduce hiring costs, enhance decision-making, and improve resource allocation. These improvements lead to substantial positive impacts on the bottom line, enabling firms to thrive in a competitive market.